Overdue+Books


 * OVERDUES **


 * Student Overdues **

Overdues are printed every Day 1 and placed in each Pastoral Group’s pigeon hole (situated in Student Reception)


 * Time Line for Overdues **

First Notice Student to Pastoral Group at 2 weeks (14-27 days overdue) Second NoticeStudent to Pastoral Group at 4 weeks (28-41 days overdue) Third Notice Student to Pastoral Group at 6 weeks (42-55 days overdue) Fourth NoticeStudent to Pastoral Group at 8 weeks (56-69 days overdue) Fifth Notice Notice to Parent at 10 weeks (70-90 days overdue)


 * Printing Letters **


 * 1) In the **Main Menu**, click onto the **Reports** button.
 * 2) Under Categories: select **Overdues**.
 * 3) Under Reports: select **Letters**.
 * 4) Click on the **Run Report** button.
 * 5) The **Overdue Letters** window will appear.


 * 1) In **Selection Criteria** tick **Print by Homeroom**.
 * 2) Drop down **Selection Classification** and select **First class e.g. 7CCR**.
 * 3) To print an individual set of notices click on the appropriate button. e.g. to print first notice click onto the **First Notice** button.
 * 4) Go to **File** and **Print**.
 * 5) Repeat steps 1-9 for Second, Third, Fourth and Fifth (Notice to Parents).
 * 6) Move on to next class in drop down box and repeat steps 3 -5.


 * Fifth Notice – Notice to Parent **


 * 1) Check shelves to see if items have been returned.
 * 2) Notice to Parent letters need to signed by the Head of Library.
 * 3) Pass on letters to Administration for addressing and posting.
 * 4) Place a copy of this letter in the **Overdues** folder.
 * 5) On next **Day 1** (2 weeks later) check if any items **__have been__** returned.
 * 6) If items **__have not__** been returned a copy of the overdue notice is passed onto the Accounts Department for payment.
 * 7) Add note to Student’s **Patron Trap** (in Circulation) __No borrowing until__ __overdue is returned or payment made__ ; Date ; Intials PSW.
 * 8) Check with Accounts Department fortnightly re: payment.
 * 9) If paid delete copy from ‘Catalogue’ pass on information to Librarian for reordering.
 * 10) Remove note from **Patron Trap**.


 * Staff Overdues **


 * Semester 1 **

**Email** All staff 2 weeks before the end of Semester 1 requesting staff return any resource no longer required or renew any outstanding items.


 * End of Year **

4th Term **Print Loans** notice through Circulation and place in pigeonholes


 * 1) From the **Main Menu**, select the **Circulation** option.
 * 2) Click on **Loans**.
 * 3) Type in Name and borrowed items will appear.
 * 4) Click on **Print Loans**.
 * 5) Print the **Loans by Patrons Surname** notice.
 * 6) Place in Teachers pigeonholes.

Note:If there is any Staff leaving please bring this notice to their attention.


 * EDITING OVERDUE LETTERS **


 * This procedure is to be done in consultation with Head of Library. **


 * 1) In the **Main Menu**, click onto the **Reports** button
 * 2) Under Categories: select **Overdues**
 * 3) Under Reports: select **Letters**
 * 4) Click on the **Run Report** button
 * 5) The **Overdue Letters** window will appear
 * 6) Click on **Edit Reports**
 * 7) **Overdue letter setup** window will appear
 * 8) Use **Next record** button to scroll through Notices
 * 9) Make amendments
 * 10) Click **Exit**