Cataloguing+Procedures

=**Cataloguing Procedures**=

Original Cataloguing
** Entering information in the full catalogue sections **    1. The cursor will be flashing on the ** Title ** field. Enter the title.  2. Press the ** TAB ** key and you will move to the ** Collation ** field.  3. Press the ** TAB ** key to go to ** ISBN **and scan in the ISBN.  4. Press the ** TAB **key to go to ** Media **. Book is the default under media and thus is already sitting in the media field. If you are entering an item other than a book, click on the down arrow and choose the media that is desired.  5. Press the ** TAB ** key to go to ** Edition ** and enter if necessary e.g. 1st ed. Rev. ed., etc.  6. Press the ** TAB ** key to go to ** Call Number ** and enter. Non Fiction = Call number and first 3 letters of surname or title. Teacher Reference = Prefix TR, call number and first 3 letters of surname or title. Junior fiction = Prefix JF, first 3 letters of surname or title. Fiction = Prefix FIC, first 3 letters of surname or title. Picture book = Prefix PBK, first 3 letters of surname or title. Videos = Prefix DVD, Call number and first 3 letters of title. ** The ‘Copies’ Section  ** The first section that information is required to be entered is the Copies Section. When a new item is entered the copies screen will be blank except for the standard default information. ** Multiple copies  ** ** The ‘Author’ Section  ** Note: ** Corporate authors ** and ** editors **are entered in the ** Author **section. ** The ‘Subject’ Section  ** ** The ‘Publisher’ Section  ** There is no particular information that needs to be entered in the comments field, so it is left blank. ** The ‘Additional Title’ Section  ** Record in this section the titles of individual works or a collective title. ** The ‘Note’ Section  **  · Series: Triskellion ; 3  · Contents: Scatter graphs – Tangent ratios – Area of circles  · Videos: Classificaiton, Director, Cast, Summary ** The ‘Defaults’ Section  ** Fields of interest: ** ‘Loan Period’ **, ** ‘Renewal Period’ ** and ** ‘Grade Level’ ** ** Loan period and Renewal period  ** Non-Fiction = Fortnightly Fiction = Fortnightly Junior Fiction = Fortnightly Picture books = Fortnightly Teacher Ref = Teacher Reference Periodicals = Weekly Reference = Reference CS – Fic = CS FIC CS – NF = Set text Videos = Overnight Cameras = Overnight ** Faction books  ** This is a separate collection of: biographies, memoir and travel that are shelved at the end of the Fiction shelving.
 * Full Catalogue **
 * 1)  From the ** Main Menu **, select the ** Catalogue ** option.
 * 2)  Click on the ** Catalogue – Full ** (the first catalogue entry appears).
 * 3)  Click on ** New record >*  **navigation button (located on the bottom toolbar) to begin a new entry.
 * 1)  Press the ** TAB ** key to the ** Barcode ** section and scan in barcode. This will automatically fill in the ** Call Number **.
 * 2)  The ** Copies ** field defaults to Available – in the case of Reference drop down and click on Not for Loan.
 * 3)  Press the ** TAB ** key to ** Accession no **. and enter our ** Order no. ** in this field.
 * 4)  Press the ** TAB ** key to ** Location, ** type in or use drop down arrow. e.g. Non Fiction, Fiction, Teacher Reference, etc.
 * 5)  ** Loan Period ** and ** Renewal Period ** automatically defaults to ** Fortnightly **. For other items that require different loan and renewal periods use the drop down arrow and select the appropriate one.
 * 6)  Press the ** TAB **key to ** Supplier ** drop down arrow and select supplier.
 * 7)  Press the ** TAB **key to ** Cost Centre ** and type in Domain.
 * 8)  Press the ** TAB **key to ** Cost **and ** Replace. **Type in price
 * 9)  ** Comments – **This field is used to record information related to an individual item. e.g. In the case of computers, Audio visual equipment the Serial no. and Assets barcode would be recorded in this field. Any Registration numbers are also entered in this field.
 * 10)  ** Security **– This field remains blank except in the case of TR = 1, Reference = 2, College Network CDs = 2
 * 1)  Click on the ** Copies ** button to bring up the Copies window
 * 2)  Click ** Auto Copy – **all information is automatically generated except for order no.
 * 3)  Scan ** Barcode **
 * 4)  Press the ** TAB ** key to ** Accession no. **and type in our ** Order # **
 * 1)  Click on ** Author ** menu button
 * 2)  Start typing the author: Surname, First name
 * 3)  Press the ** Enter ** key to select this author. If there is a ** joint author ** in Status type ** 2 ** and enter Surname, First name. For a 3rd author type ** 3 **in ** Status ** field.
 * 1)  Click on the ** Subject ** button.
 * 2)  Click on the ** Subject **field and type in subject.
 * 3)  As soon as the subject appears, press the ** Enter **key to select this subject. If the subject heading was not in the list of pre-defined subjects, then a matching would not appear. Once Enter is hit on a subject that is not in the list of pre-defined, the ** Add New Subject **screen will appear. Click ** Yes ** and the subject will be inserted into the subject field Authority Field.
 * 4)  If the item has more than one subject, press the ** TAB **key to next field.
 * 1)  Click on the ** Publisher ** button. This section has four fields: Publisher Name, Place, Date and an additional Comments field.
 * 2)  The cursor will automatically be flashing in the publisher name field, Type in publisher.
 * 3)  Press the ** TAB ** key to move down to the ** Place **field. Type in Place of publication.
 * 4)  Press the ** TAB **key to move across to the Date field. Type in Date.
 * 1)  Click on Sequence and type in number.
 * 2)  Press the ** TAB ** key to Additional Title area, type in title.
 * 3)  Continue to add further titles.
 * 1)  Click on the ** Note ** button.
 * 2)  Type in relevant information required.
 * 1)  Click on the ** Defaults **button.
 * 2)  Use drop down arrow to select the appropriate ** Loan Period ** and ** Renewal Period ** e.g. Teacher Reference, Reference, Overnight, etc.
 * 3)  The ** Grade Level **field is used when cataloguing videos. The Domain is entered in this field. e.g. LOTE, Science, etc.
 * 1)  Catalogue as ** Non-Fiction. **
 * 2)  Add subject heading ** Faction ** in the subject section.
 * 3)  In copies for location it is ** Fiction. **
 * 4)  Place a ** Blue **dot on spine.

SCIS Cataloguing

Elibrary Procedures