Circulation+Procedures+-+Overdue+books

Overdue notices are printed every Day 1. They are printed as a Homeroom list and passed to homeroom teacher. In ELibrary from the main menu Select - Reports - Overdue -By homeroom -Run report Choose year – eg. 7 Blue to 7 Yellow This will print one homeroom report per page Highlight all overdue longer than 14 days, with a request for these students to return books immediately. A note to the teacher accompanies the list, asking them to remind students about their loans.
 * Overdue Procedure **

A notice regarding Overdue Notices is also placed in the Student Bulletin on Tuesday to notify students and staff.
 * Very Overdue Loans: **

1. Check shelves for items before sending individual notices to students in home rooms. 2. Print individual notice to students with very overdue books.

2. At the beginning of the following term: On the portal, place an announcement asking staff to return or reborrow books at the end of each semester. This notice should include instructions for renewing loans via the web catalogue. When staff leave the College, they are sent a letter requesting return of all items. Books can then be reissued to new staff. At the end of the year, efforts are made to return as many items as possible to allow a proper stocktake to occur.
 * Send letter to parents requesting that students return items overdue from last term. Give a date for the return of items and indicate that payment for the items will be added to the school account. A list of the girls’ is kept at the circulation desk so that names can be checked when returning books.
 * After the date for return of items has passed, give John Kegele (Accounts) a list of the girls to be billed. The payment will be added to school accounts sent to parents.
 * Put hold on indivual names to stop borrowing until overdue item is returned or paid for. This is done in circulation. Remove tick from borrowing status box. When item is returned replace tick.
 * Keep accounts informed of students who return books and regularly check with Accounts for those who have paid for books so that the library database can be updated to reflect this.
 * Staff Overdues **
 * Staff Overdues **

A notice for students is placed on the Portal notifying them that all loans are to be returned by a certain date (late in the term) Explain that payment will be requested for books not returned by this date.
 * Term 4 - End of Year Procedure

End of Year – Year 12 students ** Send a notice to subject classes with class set loans (eg. Religious education texts) at the end of Term 3 to recall items. In Week 1 Term 4 send an individual notice to each Year 12 student with a list of items on loan and a date for last return of items. They are able to keep items during the examination period, but must return all items by the end of the school year. At the end of the examination period, check loans and telephone those students with outstanding loans. Notify teaching staff of students who have not returned class set texts and ask them to follow up students.

Recall class sets at the end of Term 3 Individual notice to students in the second week of Term 4 Request return of all items at the completion of the examination period. Telephone students at home who have not returned books after the examination period. Notify Accounts of students who have not returned books by the end of the year.
 * End of Year – Year 11 students **

Individual notices to all students in Week 3-4 of Term 4. Request return of all items by the last week of term. Regular notices are sent each week to home rooms to request return of items. Telephone students in the last week of the term who have not returned items. Notify Accounts of students who have not returned books by the end of the year. Students and staff who leave the College should make every effort to return all items when they leave the College. Follow up letters or telephone calls can be made for items if necessary.
 * End of Year – Year 7 – 10 **
 * Exiting Students and Staff **